Employment Opportunity

Employment Opportunities

Administrative Assistant (Non-Church Member)

Supports Minister to Children & Minister to Students and Serves as Back-up for Accounting Clerk

The Administrative Assistant reports directly to the Executive Pastor and provides administrative support to the Minister to Children and the Minister to Students.  Serves as back-up to the Accounting Clerk; working 4-8 hours per week in the Finance Office.

Time Requirement:  Part-time.

Qualifications/Requirements:

  • Proficient in Microsoft Word and Excel
  • Knowledge of Microsoft Publisher, PowerPoint, and ACS software (Automated Church Services) is desirable, but not required
  • Possess solid time-management skills and organizational abilities
  • Able to communicate and establish effective working relationships with many different people
  • Be a “team player” who knows how to accomplish numerous tasks in a professional and timely manner
  • Uses independent judgment in completing activities and operates under general supervision
  • Requires a thorough understanding of bookkeeping procedures
  • Working knowledge of financial software
  • Ability to comprehend, analyze, and interpret complex financial regulations and documents
  • Competence in organization, administration, and interpersonal relationships
  • 3 years of relevant experience

Responsibilities:

Receptionist Duties

  • Answer main office phone and forwards messages to appropriate staff members
  • Greet and assist guests
  • Distribute mail to staff members
  • Maintain and distribute current hospital, bereavement, and special concern lists to staff

Assist with proofing Worship Pages, Newsletters, and other publications

Keep ACS (Automated Church Services) up-to-date

  • Add new member profiles and pertinent information
  • Update current information as needed and email address changes to staff

Maintain the church calendar

  • Maintain an adequate supply of Facility Request forms for use in reserving facilities and/or transportation.
  • Enter reservation request on the church calendar
  • Print weekly church calendar for staff meetings

Maintain Transportation Logs for Church Vehicles 

Sunday School

  • Print monthly marking sheets
  • Enter weekly attendance in ACS
  • Compile and distribute Sunday school folders to

classrooms

  • Order Sunday school literature, Home Life, Mature Living, Open Windows, and Journey publications from Lifeway on a quarterly basis

Wednesday Night Supper

  • Record and track Wednesday night supper reservations on ACS
  • Run reservation report for Wednesday evenings
  • Confirm reservations with church cooks
  • Maintain a current list of servers
  • Provide a calendar of servers to Music Assistant for publication in the weekly worship pages

Support Minister to Children and Minister to Students

  • Prepare correspondence and reports as required
  • Prepare pamphlets, postcards, flyers, etc. for camp and special events
  • Assist with preparations for camps and special trips
  • Prepare and track purchase orders as needed
  • Coordinate Baby Dedication services held twice a year (order flowers and baby Bibles, and prepare Dedication certificates and Covenants)

Backup for Accounting Clerk

  • Basic bookkeeping and accounting tasks
  • Sort and file documents, and perform calculations
  • Ensure that appropriate and accurate accounting records are maintained in the following areas:

▪        Accounts payable and accounts receivable

▪        Payroll (including quarterly 941 reports)

▪        General ledger

▪        Monthly income statement and balance sheet

▪        Bank accounts and investment/tax reporting

  • Post contributions and make deposits when necessary

Perform any other duties assigned.

Serious inquiries please send resumes to vasb@soparjana.bet