Administrative Assistant (Non-Church Member)
Supports Minister to Children & Minister to Students and Serves as Back-up for Accounting Clerk
The Administrative Assistant reports directly to the Executive Pastor and provides administrative support to the Minister to Children and the Minister to Students. Serves as back-up to the Accounting Clerk; working 4-8 hours per week in the Finance Office.
Time Requirement: Part-time.
Qualifications/Requirements:
- Proficient in Microsoft Word and Excel
- Knowledge of Microsoft Publisher, PowerPoint, and ACS software (Automated Church Services) is desirable, but not required
- Possess solid time-management skills and organizational abilities
- Able to communicate and establish effective working relationships with many different people
- Be a “team player” who knows how to accomplish numerous tasks in a professional and timely manner
- Uses independent judgment in completing activities and operates under general supervision
- Requires a thorough understanding of bookkeeping procedures
- Working knowledge of financial software
- Ability to comprehend, analyze, and interpret complex financial regulations and documents
- Competence in organization, administration, and interpersonal relationships
- 3 years of relevant experience
Responsibilities:
Receptionist Duties
- Answer main office phone and forwards messages to appropriate staff members
- Greet and assist guests
- Distribute mail to staff members
- Maintain and distribute current hospital, bereavement, and special concern lists to staff
Assist with proofing Worship Pages, Newsletters, and other publications
Keep ACS (Automated Church Services) up-to-date
- Add new member profiles and pertinent information
- Update current information as needed and email address changes to staff
Maintain the church calendar
- Maintain an adequate supply of Facility Request forms for use in reserving facilities and/or transportation.
- Enter reservation request on the church calendar
- Print weekly church calendar for staff meetings
Maintain Transportation Logs for Church Vehicles
Sunday School
- Print monthly marking sheets
- Enter weekly attendance in ACS
- Compile and distribute Sunday school folders to
classrooms
- Order Sunday school literature, Home Life, Mature Living, Open Windows, and Journey publications from Lifeway on a quarterly basis
Wednesday Night Supper
- Record and track Wednesday night supper reservations on ACS
- Run reservation report for Wednesday evenings
- Confirm reservations with church cooks
- Maintain a current list of servers
- Provide a calendar of servers to Music Assistant for publication in the weekly worship pages
Support Minister to Children and Minister to Students
- Prepare correspondence and reports as required
- Prepare pamphlets, postcards, flyers, etc. for camp and special events
- Assist with preparations for camps and special trips
- Prepare and track purchase orders as needed
- Coordinate Baby Dedication services held twice a year (order flowers and baby Bibles, and prepare Dedication certificates and Covenants)
Backup for Accounting Clerk
- Basic bookkeeping and accounting tasks
- Sort and file documents, and perform calculations
- Ensure that appropriate and accurate accounting records are maintained in the following areas:
▪ Accounts payable and accounts receivable
▪ Payroll (including quarterly 941 reports)
▪ General ledger
▪ Monthly income statement and balance sheet
▪ Bank accounts and investment/tax reporting
- Post contributions and make deposits when necessary
Perform any other duties assigned.
Serious inquiries please send resumes to vasb@soparjana.bet